Product, Tech/Engineering

What You Can Do to Protect Office 365 Data

April 11, 2019
Vasu Subbiah

Don’t Assume Your Data is Safe

Microsoft Office 365 has become ubiquitous in business today, but it’s impressive, and ever expanding breadth and depth leaves  customers with increasing gaps in data protection for the mission critical application. While you may assume your data is safe because “it’s in the cloud,” without a proper backup solution, your  ability to meet business continuity, data retention, and compliance needs can be in serious jeopardy.

In the event of a catastrophic failure, Microsoft may be able to help restore data and ensure accessibility, but the cloud is about shared responsibility. Given Microsoft’s limit backup support, and documented delays, enterprises would do well not to trust their entire backup strategy to features within Office 365. Accidental deletion, user errors, and intentional malicious actions can all lead to data loss, but Office 365 isn’t built to handle these types of recovery scenarios. And if Microsoft is able to help, support may take days or weeks —not the minutes or hours necessary to keep business moving without interruption.

How Druva Customers Are Protecting Office 365 Data

In order to prevent data loss, accidental deletion, user errors, and all the unfortunate scenarios listed above, Druva customers are leveraging the power of Druva Office 365 Data Protection. Here are just some of the most common customer use cases:

  • Separation of primary and backup
    • Office 365’s integrated data protection features violate one of the core tenants of data protection design: do not store your backup in your primary system. Emails, Sharepoint records, and OneDrive files retained for data protection reasons are all stored in the same database as all other files.  Backing them up with Druva separates them from the primary system, isolating your data from all of the things that might do it harm.
  • Point in time restore of Exchange, SharePoint, and OneDrive
    • Office 365 customers cannot do a point-in-time restore of Exchange Restores of Sharepoint or OneDrive is a series of extremes. It’s either “grab one file at a time out of the recycle bin” or “restore your entire site to yesterday just to fix one guy’s folder.”
    • Druva allows Office 365 customers to recover any part of Office 365 to any point in time, restoring it in place or to a subfolder for comparison reasons.
  • Protecting deleted & purged data in Recoverable Items
    • For customers that are worried about getting access to end-user deleted emails for litigation, Druva provides Office 365 admins the ability to restore data from recoverable folders. This ensures that relevant content is not lost.
    • Office 365 does provide some functionality for this, but the storage occupied by files retained in OneDrive and SharePoint count against your storage quota.  The cost of this can add up over time.
  • Mergers and Acquisition
    • Quite often in M&A, the acquiring company has to capture all the data from the company that is getting acquired and maintain it for a period of time to ensure data and IP is not lost. Druva enables such use cases by allowing customers to backup data and preserve it (with the ability to search) at a much lower TCO, thus ensuring a smooth IT Integration.
  • Increased retention option
    • Email retention can be a critical regulatory requirement. In some industries, like construction, maintaining communications for seven years of all contract or temporary employees can be quite cumbersome. With Druva, you can address this critical compliance need as a policy across all contract users with a few clicks of the mouse, and at a fraction of the cost (in comparison  to paying for additional user licensing).

Bottom Line: Benefits of Druva to Microsoft O365 Users

By providing granular and flexible recovery options to all Office 365 data spread across Exchange Online, OneDrive, Sharepoint Online etc. that can be centrally administered and managed, Druva removes the complexity and reduces the risks of managing multiple policies (that are often not uniform across different apps within the SaaS products).

Ways to Discover More

Check out our blog, “Data Management Essentials: Backing Up Office 365” and learn how you can further protect Office 365 data from ransomware attacks.

Find out “What Microsoft Won’t Tell You About Office 365 Subscription Plans.”

Learn the top reasons why you really should back up Office 365.