Companies benefit from the advantages of bundling productivity tools — apps for documents, spreadsheets, presentations, even meetings — in one product such as Microsoft Office 365. SaaS for common business processes with a consistent user experience and scalable subscription pricing makes a lot of sense.
What doesn’t make sense is confusing user productivity and cloud scalability with respect to data protection. Office 365 includes a file sync and share tool, OneDrive, and all Office 365 data is cloud-accessible for a limited time. But that’s fundamentally different from data protection, and that’s why Microsoft recommends that all your Office 365 data is backed up with a third-party app1. You can’t neglect the importance of Office 365 backup just because it’s SaaS and has some retention features.
Here are some of the reasons why third-party, cloud-native data protection and management is essential for your Office 365 deployment:
- Sharing data in the cloud enhances workflows. But for backup, that same data has to be isolated and exist on two different platforms and one remote location: cybersecurity’s basic 3-2-1 rule.
- Reducing cybersecurity vulnerability requires recovery measures such as unlimited data retention — being able to restore any or all of your enterprise data no matter how old it is or how long ago it was deleted. Besides automatic backups, you need instant access to all point-of-time snapshots, not just those from the last 30-93 days.
- Staying on top of regulatory requirements is an extraordinarily complex and important challenge. Some data may require seven-year retention, while other data must be deleted after three years. Legal may need the ability to scour everyone’s mailbox for specific content. You won’t find this kind of governance capabilities in Office 365.
- Departing employees sometimes take parting shots such as deleting, hiding, or tampering with important data. Without an enterprise-grade third-party solution, IT has no view into the history of an incident or the scope of data loss.
A comprehensive third-party backup solution addresses all of the above while providing true data isolation in an air gapped environment (outside the Office 365 environment) — which is critical from a risk and compliance standpoint.
Remember: Your company’s productivity depends on more than Office 365. If you’ve deployed an Office 365 backup plan, just make sure it mitigates all the risks outlined in this blog, so you can keep business productivity on the move. Read more in our ebook Top five reasons for Office 365 backup.
1 8/30/2019, https://www.microsoft.com/en-us/servicesagreement/