Recent research from Forrester sheds light into exactly where most mobile users—which is to say, nearly every employee—store their data. The list is surprising—and shouldn’t be disregarded, given the potential impact on data protection and security.
Mobile Data Repository
Why It Might be an Issue
USB flash drive or CD/DVD
Good luck keeping track. How many USB drives are haunting the back of your office drawers—if you even have them anymore?
Email attachments to themselves
An ad hoc solution that adds to the extreme number of data copies in the wild. It’s a big issue: approximately 80% of data are duplicates.
Network shared drive
If IT can set decent policies for remote saves, then it’s not too bad for the end-user… but it’s a heavy management burden for IT. And if the onus to save is on the end-user, that rarely works out well.
File sync & share or online locker
When it’s every man and woman for themselves, who knows where the remote data ends up or how secure it is. (Answer: not very.)
Web-based office productivity suite
Google and Microsoft won’t disappear on you, but you don’t have much corporate control either. Forget corporate SLAs or enterprise-grade security, which costs these behemoths too much profit to provide. (Google Apps outages, anyone?)
What are the implications of this for your IT team? Give your users an easy-to-use, corporate-sanctioned way to sync and share their data.
Users’ ultimate desire is an easy way to access their files from all their devices, which is why they resort to emailing attachments to themselves and opening their own personal Dropbox accounts. If you provide these users with an easy way to sync and share their files that also lets you view and regulate data access and sharing, users get the ease-of-use they demand while you retain visibility and control over all data in your enterprise.
*Source: Forrester, “Understand the State of Data Security and Privacy, 2013-2014,” 2014.