News/Trends, Tech/Engineering

Process Made Simple: Moving eDiscovery To The Cloud

As any business involved in a litigation or investigation knows, the process of eDiscovery is a cumbersome and costly affair. First, organizations must devote software, hardware, and teams of people to collecting electronically-stored data.  In addition, they need to maintain data integrity during this process so the data can be upheld in court.  When it’s all said and done, eDiscovery can take days, weeks or even months to complete, an onerous experience for organizations with other business at hand.  

Rather than helping companies seamlessly navigate this process, the current approach to eDiscovery instead presents them with a costly and problematic array of obstacles.  Organizations must manually collect data across servers and endpoints, image hard drives, and transferring data to a storage medium that is sent to the organization’s legal team or many times their off-site legal counsel for review.  The manual process of collection and transferring of data across unprotected storage and networks for analysis and review increases the risk of data spoliation. Furthermore, the data preparation process and review is time-consuming and costly, typically accounting for up to a quarter of the overall cost associated with eDiscovery. Hence, the current eDiscovery process is slow, manual, time consuming, inefficient and extremely costly for any organization.

Compounding this pain is the need to collect data that’s dispersed far beyond the onsite corporate firewall. Last year alone, 62% of legal hold requests included data from mobile devices and 37% from cloud application services. As the data volumes increase, so do the fees associated with the traditional method described above. Given this trajectory, Legal and IT teams (and their CFOs) are realizing that they can no longer continue to rely on legacy eDiscovery processes that are both inefficient and costly.  

To address current inefficiencies in the eDiscovery process, Druva has announced that cloud-based eDiscovery is available today from Druva and DISCO, the leading provider of software as a service eDiscovery solutions.  Combined, Druva inSync – with its ability to proactively collect end-user data from across the enterprise – and DISCO’s cloud eDiscovery system allows the data transfer and ingestion process to be executed in mere minutes. The data transfer happens completely in the cloud, system to system, leveraging elasticity that only the public cloud can provide. This eliminates network impact and risky manual transfers, and shrinks the time associated with this process from weeks to mere hours.  Once ingestion is complete, DISCO’s native cloud eDiscovery platform can provide up to a 14x reduction in analysis and review time, compared to competing legacy systems.

With eDiscovery in the cloud, legal and IT teams can see a 50% reduction in eDiscovery processing due to:

  • Data collection and preservation – Druva inSync proactively collects and manages a company’s data across its laptops, desktops, mobile devices and  cloud applications such as Office 365, keeping it at-the-ready for when a legal need arises.  Within seconds, data can be placed on legal hold and ready for transfer to the DISCO platform.  Companies using this approach can save an estimated 95 percent of the time that they’d spend on a manual process.
  • Data transfer and ingestion – Druva inSync and DISCO are both native cloud, leveraging the proven infrastructure of Amazon Web Services (AWS). Since both share a common infrastructure, data transfer is quickly and securely transmitted within the Amazon cloud. This eliminates the need to send data over an insecure network or by physical media. It also maintains a critical, clear chain of custody.  Given the huge cloud-to-cloud network capacity common to AWS data regions, time savings are estimated to be from 30-55 percent, depending from what region the data is transferred.
  • Data review – With high-speed ingestion from Druva inSync, DISCO makes data available for analysis and review faster than legacy systems constrained by limited compute and fixed infrastructure.  Because its highly optimized solution leverages the elasticity of the cloud, DISCO can reduce the overall downstream eDiscovery process times by 14x.

By moving your eDiscovery process to the cloud, IT can quickly respond to their legal department’s inquiries, and legal teams gain faster data ingestion times along with high speed processing, analysis, and review. It’s a win-win for everyone.

Advantages for IT teams:

  • Data doesn’t cross the corporate network
  • No additional infrastructure
  • No exporting or shipping disks required

Advantages for legal teams:

  • Lower risk of spoliation (a single hand-off)
  • Faster ingestion time
  • High speed processing, analysis and review
  • Reduction in legal expense

With eDiscovery in the cloud, custodian data never travels over unprotected networks, only a single intracloud handoff is needed, chain of custody is maintained and the risk of spoliation is significantly reduced. Ultimately, organizations can eliminate the traditional complexities of data transfer, infrastructure scaling and slow ingestion times that have multiplied  their legal expense.  inSync is the first to enable complete end-to-end cloud-based eDiscovery, allowing organizations to cut the eDiscovery process time by more than 50%.

Learn more about Druva and its eDiscovery in the cloud capabilities. To hear more from Druva and DISCO, join a webinar on Wednesday, June 22 titled Cut End-to-End eDiscovery Time in Half: Leveraging the Cloud to Speed eDiscovery.