Escaping Your Legacy – Three Steps To A Better Backup
As you embark on your journey of evaluating and implementing a new backup and recovery solution, there are some key strategies you can use to extract yourself from your existing, expensive data protection vendor. We recommend you plan ahead and evaluate your actual usage and value you get from your existing vendor, and compare that with the costs – both in terms of money and labor.
Six months before renewal
Start planning for your renewal six months before your current license expires. Take the time to adopt telemetry of the core products to prove what you use before the dreaded audit. This enables you to prove to your existing provider how much are you using and fight no-shelving tactics. ( Vendors impose no-shelving requirements in an attempt to force a customer to renew all the licenses you’ve ever purchased from them over time) Through telemetry you can gain an accurate assessment of how much of the products/services/support that you consume, and help you justify reductions as you shift workloads to less costly and more manageable alternatives. With measured data you can build an agreement based on the value you gain from products only actively in use.
Also during this period, take the time to review and adjust your retention policies, assess alternatives and evaluate copy proliferation. Are you able to meet your corporate SLAs? Are you overspending to meet requirements? Are there more efficient options for attaining the same objectives? What new requirements do you have for your secondary data, such as DR, governance and analytics?
This is also a good time to analyze the true cost of ownership for your existing solution – how much effort does it take for your IT team to provide data protection? What are the capital costs? Operational costs? Does your solution fit in your cloud journey? Do you have an opportunity to reduce your collocation footprint? And take the time to compare it to a SaaS solution – you may save up to 50% TCO (Total Cost of Ownership). To help you evaluate the difference, you can leverage our TCO calculator (insert link) or easily run a free POC in a SaaS based data protection solution – with Druva it only takes 15 minutes to get started.
Also in the 6 months before renewal you should start to move workloads – VMWare, NAS, Hyper-V etc. into the cloud, enabling you to prove to your legacy vendor how your usage is declining and your renewal costs should be reduced accordingly. These deployments take only hours to enact, so testing RPO, RTO and usability is easy and demonstrates that moving to new solutions can be easily accomplished.
Three months before renewal
One quarter before your renewal, it is important to begin migrating workloads to the cloud before maintenance expires if you haven’t begun to do so already. If needed, adopt a catalog aggregator to avoid renewal. There are also services available to shift financial and management responsibilities during the retirement period. These services can enable restores without requiring you to renew your legacy vendor’s maintenance contract. Besides shifting existing workloads such as NAS, SaaS, Virtual, DB consider adopting or replacing other critical business functions such as Disaster Recovery (DR), and consider Disaster Recovery as a Service as one of the options. As you create your first DR to cloud, close/expire redundant architecture to further reduce costs. Further options for managing critical business processes like eDiscovery, Ransomware recovery and more are also available in an easy to consume manner. Retiring legacy backups can be a first step to retiring many other legacy application stacks.
At time of renewal
When it comes time to renew, leverage the preparation you have done in the last 6 months to evaluate your costs and needs for data protection. Verify that your choice data protection solution meets the following criteria:
- Is your data protection solution simple and reliable?
- Is it efficient such that we only need to pay for what is stored?
- Does it offer a single interface for all workloads, especially for fast growing SaaS, Virtual, NAS, Cloud, IoT, Containers as well as legacy workloads?
- How does it integrate services such as eDiscovery and ransomware protection?
- Does it enable you to benefit from multi-tier storage savings, with visibility into all the tiers, along with the ability to move and delete on demand?
- Is it able to support long term retention (LTR) and support the ability to retire tape?
- Can it transform secondary data into a primary business purpose with analytics; thereby allowing IT to extend and control access to business data across stakeholders?
Before you sign your next backup renewal, take the time to evaluate the true value and impact of your existing solution.
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